Vicariate Administrative Consultant – Archdiocese of Chicago (Chicago, IL)

Accounting/Finance, FT Employee
Archdiocese of Chicago (Chicago, IL)

The Vicariate Administrative Consultant (VAC) serves an integral role in supporting parishes and schools, working closely with parishes and schools to improve their long-term financial stability, and to prioritize and resolve administrative issues. The VAC will assess parishes against best practice standards in key areas of financial and administrative management (e.g. stewardship, staffing, spend management, capital planning).

Additional responsibilities include:

•Assisting parishes in attracting developing, and retaining local business and support staff.

•Promoting and facilitating strong communication, coordination and cooperation between the Pastoral Center, the local Vicar, vicariate leaders, pastors and parish leaders.
•Supporting the centralized accounting services group (Parish Operations) and Department of Finance in developing state of the art tools, processes and approaches.

The VAC will be expected to:
•Work closely with parishes to improve their financial performance and to ensure long-term parish financial stability.
•Assess parishes against best practice standards in key areas of financial and administrative management (e.g., stewardship, staffing, school tuition setting and management, spend management, capital planning).
•Analyze parish (church and school) financial trends and identify priority opportunities for improvement.
•Help parishes develop action plans to make identified improvements; work with pastor, parish staff and parish councils to ensure buy-in and ownership.
•Review parish audit reports and ensure parishes respond to findings about gaps in accounting and control procedures.
•Support and track implementation of action plans; develop pattern of regular follow-up and process for regularly elevating issues of poor implementation.
•Review and provide feedback on parish budgets; submit to vicars for final approval
•Support parishes in resolving their administrative issues.
•Act as primary reference for parishes on administrative topics; serve as liaison between parish issues, the local vicar and the Pastoral Center.
•Counsel parishes on the best way to address administrative concerns (e.g., HR, Facilities & Construction, Real Estate, Insurance) by providing “first-level” support and also identifying appropriate expert resources to assist parishes.
•Ensure appropriate Pastoral Center experts provide the necessary support to parishes by coordinating efforts and following up to ensure parish needs have been met.
•Counsel the local vicar to address priority vicariate administrative issues.
•Identify the administrative issues and challenges that need vicar-level attention; support the vicar and deans in developing options and possible solutions.
•Support the vicar in developing and implementing a follow-up process for administrative issues.
•Keep the vicar and deans informed of all other parish administrative issues.
•Help parishes in attracting, retaining and developing local business staff support.
•Counsel pastors and parish leaders on the types of skills required for a high functioning business manager role.
•Provide feedback to pastors on performance of parish’s business manager.
•Help screen and interview potential business manager candidates.
•Support the Parish Operations group and the Department of Finance in developing state-of-the-art tools, processes and approaches.
•Work with the Parish Operations group to help develop best-in-class common tools, processes and approaches across vicariates.
•Represent the Parish Operations group as a member of project teams for various Archdiocesan finance initiatives.
•Help ensure strong communications and understanding between the Pastoral Center, the local vicar, vicariate leaders, pastors and parish leaders.
•Help keep the vicar, deans, pastors, and parish staff informed of Archdiocesan initiatives.
•Help vicars and deans understand vicariate issues and concerns.
•Serve as a voice of pastors and parishes to help the Pastoral Center develop policies and processes that best fit with parish situations.

•Bachelor’s degree specializing in business administration, accounting, finance or a related field
•Minimum of 5 years of related business experience, with 10 + years preferred
•Experience with and understanding of parish life
•Strong understanding of financial and accounting concepts
•Strong ability to analyze data and determine implications
•High comfort level with Excel and Quickbooks
•Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values
•Ability to speak Spanish or Polish a plus (0)

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  • vicariate liaison responsibilities (8300 Posts)

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