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Accounting/Finance, FT Employee
JSerra Catholic High School (San Juan Capistrano, CA)
Reports To: Financial Analyst
Status: 12 month, full time (32-40 hrs per wk), non-exempt
Classification: This position requires the ability to work with confidential material in a professional manner. Confidentiality of financial material including but not limited to banking information, account information, contract amounts, school-wide budgets and is required.
•Review various GL accounts for accuracy, i.e. balance sheet and income statement accounts related to budgets, etc.
•Prepare, and post correcting journal entries
•Review, prepare, adjust, and distribute budget vs. actual reports
•Monitor budgets for each department
•Review and approve PO requests and check requests based on available budget
•Liaison to coaches and faculty regarding their budgets
•Review, approve, post journal entries for family refunds
•Post adjustments to bank accounts
•Cash box and safe reconciliations
•Reconcile payroll and post journal entries
•Allocate stipends and payroll allocations
•Make suggestions for streamlining accounting processes and procedures
•Back up to AP, AR, and cashier
•Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
•Process and issue employee paychecks and statements of earnings and deductions.
•Prepare the bi-monthly payroll allocation and corresponding journal entry
•Record the bi-monthly payroll entries in the General Ledger including required account reclassifications
•Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Cash / Revenue
•Review and post cash receipts postings prepared by the AR Associate
•Review and post cash receipts and student billing deposits prepared by the AR Associate
•Review any required journal entries for proper allocation of costs to departments
•Review and record weekly bank activity
Month End Close / Financial Reports
•Perform the operating cash account reconciliation and related journal entries
•Perform various detailed month-end allocations
•Perform various account reconciliations and work to resolve any discrepancies
•Perform General Ledger account reconciliations
•Run department financial reports for distribution
•Prepare monthly Board package for review by the CFO
•Other duties / special projects as assigned
•Manage use agreement documentation for annual filing
•Claim for Welfare Exemption
•Miscellaneous projects as assigned by Accounting Manager and CFO
Knowledge, Skills, and Abilities:
•Knowledge of office routines, policies, processes.
•Knowledge of proper format, grammar, spelling, punctuation, and capitalization.
•Skilled in operating office equipment.
•Skilled in using a personal computer and related software.
•Ability to organize data, keeps accurate records, prepare reports, and file accordingly.
•Ability to communicate effectively and professionally, with teachers, staff, parents and students.
•Ability to follow oral and written instructions accurately.
•Ability to organize and prioritize multiple tasks.
Education: Bachelor degree; or equivalent education and work experience.
Skills: Ability to type 40 words per minute and work with widely used computer software.
Experience: Demonstrates proficiency and experience in office work and related tasks. 5-7 years of general ledger accounting experience.
Personal Qualities: Demonstrates a willingness to work as a team member; follows direction given by supervisors and communicates in a positive manner with others.
Please submit resume and salary requirements to [email protected] (75)
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