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SCHOOL OFFICE MANAGER ASSISTANT
Clerical/Administrative, FT Employee
Presentation Parish School (Stockton, CA)
School Office Manager Assistant – Job Description
Description: The job of Office Manager Assistant was established for the purpose of providing support to the school Office Manager; oversee, coordinate, organize and perform the day-to-day administrative functions at Presentation Parish School. Provide secretarial assistance as assigned by the Office Manager; serve as liaison between students, staff, parents, personnel and the community.
Responsible to: Office Manager
Compensation: The position is non-exempt, full-time eight hours per day, forty hours per week, twelve month position including medical, vacation and retirement package.
Major Duties and Responsibilities:
Provides clerical functions for the purpose of supporting office operations as directed by the Office Manager.
Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquires and/or tracking messages.
Assists with the coordination of a variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Assists with the compilation of a variety of documents and reports for the purpose of communicating information and/or creating documentation in conformance with established guidelines.
Assists with the development and maintenance of a wide variety of manual and electronic documents, files and records.
Assists with the coordination of the registration process for new students. Insures that parents receive and complete all required forms accurately.
Responds to inquiries from a variety of internal and external parties (e.g., staff, parents, students, visitors, volunteers) for the purpose of providing information or direction and/or facilitating communication among parties.
Performs health-related duties; administers first aid to students and staff; notifies parents of ill or injured students; prepares accident reports as needed.
Coordinates the student lunch program with the appropriate personnel.
Coordinates and schedules committee and council meetings.
Oversees the timely opening of the school office each day. Maintains reception area and related materials for the purpose of providing information to visitors.
Monitors guest policy and procedures including student aide attendance in collaboration with the vice principal.
Monitors students referred for disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
Assists with newsletter and web site or other information for distribution to parents.
Assist in tracking staff and volunteers as required under safe Environment program including the facilitation of fingerprinting and online training.
Assists the Office Manager and staff with various school events.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school office.
Active member of a Roman Catholic parish faith community or possesses the knowledge of and is willing to function in a manner consistent with the mission of the Catholic Church.
High School graduate.
Advanced knowledge of Microsoft Office Suite, QuickBooks and Cornerstone (on-line school data base) or similar software program.
Typing and/or word processing at 50wpm.
Two years of successful general administrative experience.
Willing to be trained in CPR and basic first aid.
Demonstrates ability and initiative to set priorities and organize work effectively and efficiently including developing and maintaining effective record keeping systems.
Is committed to the mission of the parish and the school.
Recognizes and honors diversity.
Possesses excellent organization and communication skills.
Honors and maintains confidentiality.
Exercises good judgment and responds appropriately in interactions with all shareholders and community.
Submit cover letter and resume to [email protected] by the application Deadline: Monday, July 28. (128)