Registrar – JSerra Catholic High School (San Juan Capistrano, CA)

REGISTRAR
Clerical/Administrative, FT Employee
JSerra Catholic High School (San Juan Capistrano, CA)

Job Goal
The Registrar supports the school’s Administration in ensuring accurate student records are maintained. This individual performs specialized clerical tasks related to the registration of students and maintenance of student records and files. The Registrar is a member of the administrative team and reports directly to the Director of Counseling. This is a 12-month position.

Special Qualities & Characteristics
• Passion for the mission of JSerra
• Exceptional organizational and administrative skills
• Disciplined work habits; detail-oriented
• Excellent interpersonal communication and written skills
• Can work independently
• Good rapport with parents and students
• Some knowledge of how a counseling department works

Education/Experience
• High School diploma or equivalent; Bachelor’s degree preferred
• Job related experience is required.

Primary Responsibilities
• Maintain the school’s information system including enrollment, attendance, grades, and transcripts
• Process grades from teachers each progress report/quarter and mail
• Make grade corrections as needed
• E-mail senior transcripts to parents twice per year for approval
• Input all summer school and online grades to transcripts
• Add PE credits to transcripts from sports participation
• Informs Counselors of possible student credit deficiencies and/or transcript inaccuracies
• Reviews transcripts of incoming students (i.e. cum folders, report card, withdraw grades from previous school, etc.) and inputs required information
• Maintains a variety of files, documents and student records (i.e. permanent student record, cumulative folders for all students, grades, transcripts, immunization dates, etc.) for the purpose of documenting and/or providing reliable information relative to student records.
• Performs withdrawal activities as requested including photocopying/mailing records
• Uploads/sends senior transcripts to Naviance three times/year
• Prints/sends miscellaneous transcript requests (i.e. coaches, NCAA, scholarships, etc.)
• Updates Naviance with test scores, GPA, student profile information
• Maintains file room, including moving and updating files
• Maintains previous years file storage
• Queries reports from database

Direct Reports
None (68)

Incoming search terms:

  • registrar goals
  • San Juan High School Capistrano CA
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