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PASTORAL ASSCCIATE FOR ADMINISTRATION
Clerical/Administrative, FT Employee
St. Mary’s Church (Canton, NY)
The Pastor is the authoritative representative of the parish, the chief administrator and legal representative of the parish (Canon 532). In this capacity the many needs of a faith community are often greater than one person is able to serve. As the authoritative representative of the Parish, a Pastor may employ a Pastoral Associate for Administration to assist him in fulfilling his responsibility for the leadership and sound financial management of the Parish and parish related organizations. The Pastoral Associate for Administration supports the Pastor by assisting him with the implementation and maintenance of financial and personnel policies and procedures required by the Diocese and by civil law. The Pastoral Associate for Administration, who supports the Pastor in fulfilling his many responsibilities, provides leadership and management and resource development in temporalities and administration.
I. Financial Responsibilities:
Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.
Prepares, administers and reviews budget process in collaboration with finance council.
Acts as liaison between the parish and the diocesan finance office in financial matters.
Maximizes cash management resources.
Coordinates and review parish organizations’ funds.
Oversees/prepares monthly financial statements. Completes necessary tax returns & government/diocesan reports.
II. Development Responsibilities:
Directs efforts to establish principles of stewardship in the parish.
Arrange fundraising efforts, planned giving and endowment.
Participates in planning for capital improvements of parish facilities.
III. Lay Personnel Responsibilities:
Establishes and maintains evaluation process.
Administers salaries and benefits programs.
Supervises secretaries, clerical aides, financial staff and maintenance staff.
Participates in the recruiting, hiring and termination policies of the diocese in collaboration with the Pastor.
Develops, facilitates, and coordinates communication systems.
B. Volunteer resources
Coordinates and oversees Parish Volunteers
Ensures good communication between volunteers and staff
IV. Physical Resources Responsibilities:
Supervises any major repair.
Solicits and reviews bids and quotes and negotiates contracts.
Establishes and monitors preventive maintenance programs for all properties.
Maintains security of property: alarm systems, key files, event security, etc.
Ensures that the parish is in compliance with Diocesan policies regarding
V. Administrative Responsibilities:
Completes and implements as needed a review of parish operations, a reorganization of parish operations which maximizes productivity and efficiencies and the use of volunteer staff.
Directs the management of the parish office.
Administers Parish Budget.
Oversees the management of the parish records.
Coordinates parish liability and property insurance, workers’ compensation with
diocesan general insurance program.
Ensure that Diocese of Ogdensburg safe-environment protocols are in place and
Maintains good working relationships, and effective communications between
parish community, various groups and outside authorities.
Attends staff meetings, Pastoral Council meetings, Parish Finance Council meetings and Education Council.
Attends diocesan meetings, as necessary, representing the parish and the Pastor.
Consults with and advises the Pastor daily on business and administrative matters that
affect the parish.
Education/Experience: At minimum, Associate Degree in related field and 5 years of business experience.
Skills / Knowledge:
A practicing Roman Catholic
Knowledge of accounting principles and practices
Excellent interpersonal communication skills.
Good organizational skills and ability to manage.
Good record keeping skills with knowledge of Quick Books Pro, Word, Word Perfect, Excel.
Good facilitation skills.
Ability to present oneself professionally.
Ability of maintain confidentiality.
Ability to prioritize and to be flexible.
Familiarize oneself with all aspects of Diocesan policies and procedures for finances by studying the Diocese of Ogdensburg Parish Financial Manual
Applicants should submit a cover letter, a resume, and three (3) business references to Rev. Douglas J. Lucia – St. Mary’s Church, 68 Court Street, Canton, NY by March 31, 2014. (157)