Parish Business Manager – Archdiocese of Chicago (Chicago, IL)

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PARISH BUSINESS MANAGER
Accounting/Finance, FT Employee
Archdiocese of Chicago (Chicago, IL)

The Parish Business Manager role with the Archdiocese of Chicago assists the Pastor in providing professional operational and administrative management of a Catholic Parish. This minister is responsible for stewardship of the physical, financial and personnel resources of the parish, in accordance with Archdiocesan policies and guidelines. The Parish Business Manager may work in one large parish with a school and at least 20 employees, or may be assigned to two smaller parishes.

The Parish Business Manager is a person of faith committed to Gospel values and the Catholic Church. He or she values the organization and responsible management of resources, and helps the Church fulfill its mission and purpose. The individual should be attuned not only to the business activities of the parish but also to the unique mission of the parish.

This leadership role reports directly to the Pastor and is also accountable to the Archdiocesan central office for compliance with organizational requirements.

When applying, please include a cover letter with salary requirements.

Detailed description of the primary duties and responsibilities:

FINANCIAL MANAGEMENT
•Leads the development of and prepares the parish (church & school) budget, annual report, and interim reports.
•Oversees generation of parish (church & school) monthly reports: P&L, balance sheet, A/R (tuition collection), A/P, general ledger, etc.
•Develops monthly variance reports and reforecasts. Review all reports with the Pastor and Principal, working as a team to develop and implement action plans to improve financial performance.
•Handles bank relations to include management of accounts and problem solving.
•Manages bookkeeping functions including, but not limited to, payables and receivables and all other parish (church and school) revenue and expenses.
•Directs purchasing procedures and contract negotiation.
•Serves as the staff liaison to Parish Finance Council; supports School Board as needed.
•Facilitates fund raising events, pledge drives, parish offertory collections and stewardship. Manages capital campaign pledges and collections.
•Ensures that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

SCHOOL SUPPORT
•Develops and manages the school economic model to assess the financial impact of various improvement opportunities (e.g. enrollment vs. tuition price vs. discounts vs. cost)
•Supports principal in developing assumptions for the annual budget.
•Reforecasts school finances each fall after enrollment season.
•Supports and assists the Principal and Pastor in all school financial management matters.
•Tuition setting process
•Tuition collection process
•Financial aid process
•Expense tracking and management
•Is a member of the school financial aid committee.
•Other management and marketing support as required.

PLANT MANAGEMENT
•Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
•Acts as liaison to Archdiocesan administrative agencies.
•Manages custodial maintenance functions.
•Acts as a resource for the building committee.
•Schedules meeting space.
•Is responsible for parish security, leasing, rental, use of parish facilities, and acts as a liaison to local government agencies.

PERSONNEL MANAGEMENT
•Implements personnel policies: develops hiring and termination procedures, job descriptions, personnel evaluations, Open Enrollment and EEO Reports for administrative and support staff.
•Manages payment of salaries and benefits.
•Directs the management of the parish office.
•Evaluates support staff through yearly performance reviews.
•Oversees implementation of the guidelines and policies of volunteers.

COMMUNICATION/INFORMATION
•Directs/Oversees preparation of Sunday bulletin, print and social media.
•Oversees the maintenance of the parish census and database.
•Oversees information technology (computer, telephone, etc.).
•Oversees the management of parish operational and financial records.

PROJECT/TEAM MANAGEMENT
•Manages parish action plans; tracks progress and identifies follow-up actions.
•Helps problem-solve roadblocks preventing completion of action plan priorities.
•Organizes and facilitates weekly staff meetings to discuss and resolve parish issues.
•Brings ideas, plans, and best practices to the parish from Vicariate and Archdiocesan meetings.

Desired Skills and Experience
Bachelors Degree in Business-related field required. Working knowledge of the principles of accounting. Personnel management experience, including implementation of policies, procedures, staffing selection, federal and state laws, employee motivation, team building, etc. Five years business or not-for-profit management experience. Non-profit or Church management experience is desirable. Working knowledge of Microsoft Office suite (word processing, spreadsheet, and database.) Bi-lingual Spanish would be a plus. (155)

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