Office Assistant – Congar Institute for Ministry Development (San Antonio, TX)

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OFFICE ASSISTANT
Clerical/Administrative, PT Employee
Congar Institute for Ministry Development (San Antonio, TX)

Part-time Office Assistant
Job Description
Purpose:
The Part-time Office Assistant provides support services to the Congar Institute Administrative Staff.

Responsibilities:
1. Communications Management (e-mail, voice mail and postal mail)
• Provides Spanish translations
• Helps in designing and editing monthly e-newsletter
• Helps to keeps website updated.
2. Receptionist Duties (English and Spanish)
3. Office Maintenance
• Purchase office supplies, books, furnishings, equipment as needed
4. Financial Organization assistance to:
• Maintain financial records
• Update bookkeeping software as needed
• Create periodic financial reports
• Track donations and related correspondence
5. Records Management:
• Maintain and update filing systems
• Assist with creating and maintaining computer databases (Resource Persons, Donations, etc.)
6. Travel Planning
• Research best travel options for staff travel
• Plan travel in conversation with staff involved
• Purchase tickets and update calendar with travel information
• Provide printed receipts, itineraries, and other travel documents as needed
• Create folder with travel documents and related materials for each trip
7. Meeting Coordination assistance (weekly, monthly, and occasional)
• Provide timely call for agenda items
• Assist with development and communication of agenda
• Keep minutes of meeting and disseminate in a timely fashion
• Keep records of meeting agendas and minutes
8. Promotion
• Assist in the development and maintenance of exhibit materials
• Attend events when needed to represent the Institute
9. Development
10. Assist in appeal mail-outs
11. Assist in coordinating volunteers
12. Projects: Assist with delegated projects as needed
13. Any other responsibility as deemed necessary by the Director

Accountable to: Ministry Development Team Members

Skills, Abilities and Attributes:
• Computer skills:
o Email
o Microsoft Office (Word, Excel, Access, PowerPoint, Outlook)
o Quicken Accounting Software
• Spanish language and translation skills preferred
• Knowledge about Catholic lay ministry and the church helpful
• Organizational skills
• Attention to detail and high level of accuracy entering and maintaining information
• Excellent interpersonal skills
• Able to work as part of a Team, open to a diverse work environment
• Analytical and problem solving skills
• Honesty and trustworthiness
• Flexibility
• Effective communication skills
• Able to maintain confidentiality
• Creative

To learn more about the Congar Institute, visit our website www.congarinstitute.org

To apply, please send your resume to Lizett Farias at [email protected]

Congar Institute for Ministry Development
285 Oblate Drive, San Antonio, TX 78216
Email [email protected] (71)

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