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DIRECTOR, BUSINESS SERVICES
Management, FT Employee
Dynamic Catholic Institute (Hebron, KY)
Another day at the office. Time to go home. Remember how proud you were when you landed that great job? And now? Well, your work’s o.k., your colleagues are pretty nice and the copy machine works reliably. Of course, you’re keeping your eyes open for other job opportunities. You want something else, something more. You’re still very ambitious. But you’re looking for new energy, in yourself and in a company. That’s great, especially if you’re an aspiring professional and are ready to radically alter the way Catholicism is perceived and received in America. Because that’s what we’re looking for.
Take a look at the job description below. Read what we have written. And what we have not. Seem pretty straightforward? It does to us too. So come on. Get engaged. Send us your cover letter and resume. Don’t wait any longer. You might miss your calling.
Dynamic Catholic. More than just words.
TITLE: Director, Business Services
DEPARTMENT: Business Services
SUPERVISOR TITLE: Chief Operating Officer
MAJOR PURPOSE: Reporting to and partnering with the COO, this position is responsible for overall financial, inventory, human resources, technology, legal/risk and volunteer services in accordance with generally accepted professional principles. The Director will enhance internal processes and infrastructure to allow DCI to continue to grow and fulfill its mission, and will be a key member of the leadership team. The encumbant brings a forward-looking and proactive stance to managing business services operations with strong strategic business planning expertise, and is truly interested in the strategic side of the position, but who also has a good technical background, with intellectual curiosity and desire for hands-on involvement.
TOTAL SUPERVISED: 4-5
POSITION PROFICIENCY REQUIREMENTS
1. Engagement. You have to care about the future of DCI, and be willing to invest discretionary effort in the success of our mission, our purpose. You have to embrace the reality that the future of DCI and your potential are intertwined; bring an “attitude-of-gratitude”; and, be a high-energy performer, with a sense of “can-do” grit and perseverance. Our mission is too important for anything less.
2. Minimum of a BA in Accounting, Business, Management, Finance, or related field; ideally. At least five to seven years of professional experience, which should include elements of compliance, budget, inventory, HR, IT, risk and resource development.
3. Demonstrated excellence in managing finance, accounting, budgeting, control and reporting; ideally, in the nonprofit sector for technical issues.
4. Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
5. Experience of final responsibility for the quality and content of all HR and financial data, reporting and audit coordination.
6. Ability to translate financial concepts to – and effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
7. Demonstrated track record in grants management principles and practices.
8. Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
9. Must be creatively flexible and capable of thinking outside-the-box, even while implementing inside-the-box solutions or strategies.
10. Comfortable with the authority to make changes, and tough calls.
11. Experience selecting and overseeing software installations and managing relationships with software vendors.
12. Experience selecting and overseeing vendor relations for: general risk insurance; HR benefits; audit services; IT services; among others.
13. World-class sense of confidentiality and decorum: adequately values initiative, loyalty, maturity, and respect for patience and civility.
14. Technologically savvy, with demonstrable computer proficiency with standard office applications. The use of new technologies when available and warranted is expected.
15. Ability to identify, propose and set, prioritize and pursue actions necessary to complete tasks and obtain results within allotted time frames. Initiates activities toward goals with a due sense of urgency. Practiced in figuring out how to say “yes” to make things possible.
16. Resiliency: ability to quickly recover from adversity, move past unforeseen obstacles without unnecessary delay, recover quickly from personal setbacks, and handle criticism and rejection from others with objectivity.
17. Ability to come in to work on time and on a daily basis. Ability to work flexible schedule for special events, including weekends and nights.
18. Personal attributes of integrity, credibility, and a drive for excellence, with a passionate commitment to Dynamic Catholic’s mission and philosophy. Must be able to accurately and passionately articulate DCI’s mission to others.
CONTACT WITH OTHERS
INTERNALLY: With own departmental staff, development, sales, all programs, fulfillment center, and senior leadership.
EXTERNALLY: With DCI customers, vendors, and volunteers: including, DCI board of directors and other senior volunteers. Frequent interaction with members of the public.
1. Partner with the senior leadership team on all operational and strategic issues as they arise; provide strategic recommendations based on, but not limited to, financial analysis and projections, cost identification and allocation, and revenue/expense analysis.
2. Participate in the ongoing strategic planning process as an integral member of the senior leadership team.
3. Oversee long-term budgetary planning and cost management in alignment with DCI’s overall plan(s).
4. Engage other departmental directors to align financial, HR, IT and risk management with short- and long-term planning and projections.
5. Engage a board finance committee around issues, trends, and changes in the operating model and operational delivery, as necessary and warranted.
Financial and Operational Management
6. Oversee budgeting, and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally.
7. Ensure maintenance of financial records systems in accordance with Generally Accepted Accounting Principles, and monitor the use of all funds. Ensure accurate and timely coding.
8. Analyze and present financial reporting materials and metrics in an accurate and timely manner; clearly communicate weekly, monthly, quarterly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, retail, project/program, and grants accounting.
9. Manage organizational cash flow and forecasting.
10. Coordinate all audit activities.
11. Implement and maintain a robust contracts management and financial management/reporting system; ensure contract schedules are adhered to and that financial data and cash flow are steady and support operational requirements.
12. Review all formal finance procedures, processes, and administration, recommending and/or implementing improvements to the systems in place and managing the systems going forward.
13. Ensure adequate internal controls to safeguard DCI assets.
14. Ensure compliance with state and federal regulations and laws.
15. Review DCI grants and contracts for financial, legal and other requirements.
16. Manage banking relationships.
17. Oversee relationships with insurance brokers and vendors, and oversee solicitation of insurance proposals. Recommend appropriate and adequate insurance policies and levels.
18. Analyze and administer insurance and benefit plans through outside vendors to ensure quality and cost effectiveness. Ensure adherence to ERISA and IRS requirements.
19. Maintain accountability for all product inventory control through oversight of people, processes and procedures.
20. Implement and maintain a robust HR services system of systems; ensure all processes and procedures are adequate to DCI needs.
21. Implement and maintain a robust IT system of systems; ensure all processes and procedures are adequate to DCI needs.
22. Oversee and support the IT function including hardware and software needs assessment, acquisition and functionality. Responsible for maintaining computer networking systems and the maintenance of hardware and software programs through interaction and supervision of internal staff and outside consultant(s).
23. Develop and manage direct staff; guide larger multidisciplinary teams outside of direct span of control.
24. Engage other members of the senior leadership team to help facilitate cross-department collaboration that ensures solutions that positively support DCI’s evolving strategy, operational delivery, and data collecting needs.
25. Provide guidance on attracting, developing and retaining key team members for DCI.
26. Mentor and develop staff using a supportive and collaborative approach: ensure staff receives timely and appropriate training; assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
27. Promote a culture of high-performance and continuous improvement that values learning and collaboration.
28. Perform other related duties as assigned.
JOB CONDITIONS: Work may be performed seated for prolonged periods of time. Close PC and keyboard work. Work in excess of 40 hours per week during peak buisness periods may be required.
LOCATION: Hebron, KY (262)
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