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CONFERENCE SUPPORT DIRECTOR
Management, FT Employee
Society of St. Vincent de Paul — Diocesan Council of Austin (Austin, TX)
JOB SUMMARY – The Conference Support Director is responsible for building and maintaining internal relationships of the Society. This work will be done through effective communication, strategic alignment of best practices and goals, and overall support of volunteer leadership within a collaborative and spiritual framework.
JOB RESPONSIBILITIES AND TASKS
• Act as lead staff liaison between conferences and Council leadership and board. Advocate for conference needs, provide clear and accurate solutions, policies and procedures. Strategically lead conferences to strengthen their ministerial communities through their mission-based service to the poor.
• Communicate regularly, efficiently and effectively to leadership and general membership, via in-person visits, phone calls, email and social media. Work with other staff to maximize and streamline internal and external communication and processes.
• Develop, launch and evaluate a volunteer leadership development plan including self-development and renewal of officers and members, leadership succession plans, and strong leadership actions within a collaborative framework.
• Mold existing best practices models for conference administration and conference membership into workable structures for Central Texas. Facilitate training and provide support of conferences in adopting and fully utilizing the models.
• Provide lead conference support, volunteer recruitment and engagement in disaster response, disaster training and disaster preparedness. Serve as Council level representative on disasters within our Diocese.
• Act as lead event organizer of various training opportunities for leadership and/or membership. Facilitate the availability of activities and opportunities for spiritual growth of membership. Additionally, act as lead organizer of 3 – 4 annual Council-wide events – with executive staff and volunteer support.
• Lead annual reporting efforts as well as financial controls and informal audit reviews. Track progress and report regularly to the board and Council leadership successes and challenges.
• Be an active and collaborative team member of the Council executive staff. Provide administrative support when mutually beneficial and upon request.
• Strengthen and revitalize existing conferences, and establish new conferences in additional parishes to readily meet board priorities. The director will meet or exceed measurable benchmark expectations of this position including overall successes in forging relationships and strengthening conferences based on key indicators – to be evaluated at 6 months, one year and then annually. This position reports directly to the Council Executive Director.
DETAILS – Salaried, professional, full time exempt position within an office culture that is deeply respectful of work-life balance. Typically 35 – 38 hour flexible work week. Approximately 15-20 hours per week in our Austin office including Mondays 9 – 4 and Fridays 9 – 2; and 12 – 15 hours a week traveling around the diocese (21,000 square miles: West, TX to Bryan College Station to San Marcos to Mason), which will include some evenings and weekend meetings (approximately 12-15 hours per month). Our Council office culture and this job in particular allow for a lot of scheduling flexibility; however, some meetings are planned by other people, in advance, and are considered required components of the position.
As Council staff typically stays on top of issues, emergencies and general tasks, even during off-hours, this position includes approximately 2-3 hours a week in off-hour email correspondence.
QUALIFICATIONS: MINIMUM –
• Bachelor’s degree from an accredited university.
• Minimum of 5 years work experience in at least one of: non-profit management, volunteer management, non-profit communication, leadership development, or business development related to recruitment and retention of members and/or acquisition and expansion of new sites/groups.
• While being a practicing Catholic is not a minimum job qualification, a successful applicant will be able to readily describe his/her spiritual/religious life and specifically his/her ability to support over 1,000 volunteers who do this work because of the opportunity for Catholic spiritual development and growth.
• Applicants must be comfortable with, and in support of, the tenets of Catholic teaching, prayer, and working with and for spiritually motivated individuals within a spiritual, social ministry.
• Proven ability to communicate articulately and effectively via multiple modalities including in-person meetings, in writing, and through emerging technologies.
• Working knowledge of Microsoft Office Suite, Constant Contact or similar email service, and general best practices of non-profit management.
• Possess dependable transportation, clean driving record, State-compliant auto insurance, and the ability to operate his/her own vehicle for business across the Diocese.
QUALIFICATIONS: PREFERRED –
• Fluent, bilingual Spanish speaker.
• Master’s degree or related certification (project management professional, volunteer management certification, etc.)
• Practicing Catholic with working knowledge of Catholic social justice teachings.
• Extensive knowledge of issues facing those who work with the poor, those who are in poverty, and the related political, moral and ethical landscapes in Central Texas.
• The most successful candidates will have ample direct experience in leading and managing teams of social service volunteers – either as paid staff or leadership level volunteer/board member. He/She will be able to readily demonstrate the willingness and ability to work within a collaborative model of servant leadership, with very diverse groups of ministry-driven volunteers including retired professionals, passionate long term volunteers, church staff and Catholic priests.
Starting Salary: based on experience and qualifications: $36,000 – $40,000 plus generous holiday schedule (15+ days per year including week of Christmas and multiple days for Thanksgiving and Easter) as well as three weeks of vacation/personal leave, and full mileage reimbursement and expense allocation.
Final note – If we haven’t completely scared you off with this very honest and transparent job posting, we encourage you to apply today – we would love to add another awesome person to our dynamic team! (86)