Business Manager – St. Mary Catholic Church and School (Littleton, CO)

Management, FT Employee
St. Mary Catholic Church and School (Littleton, CO)

The Business Manager will be a campus operations leader as a member of the Pastor’s Management team working closely with the Pastor and priests, parish and school staffs, councils, ministry leaders and volunteers in establishing and implementing the Pastors vision and initiatives for the parish.

He/she will lead St. Mary’s implementation, administration and enhancement of systems/procedures in the areas of Campus Accounting/Financial Operations, Human Resources, and management of related ministries and parish office staff.

DUTIES & RESPONSIBILITIES (to include but not limited to):

• Plans, coordinates, and leads the parish annual financial budget planning process including training of staff, development of formats, documentation, department reviews, presentations to Finance Council and adherence to timelines
• Oversees operation of parish office computer, copy and electronic equipment, parish Database Administrator
• Direct manager of Reception/Administrative Assistant, Accounting Assistant/Tuition Officer, and Gift Shop Manager positions
• Manages or directs the maintaining of parish membership and sacramental records.
• Attends staff meetings, finance council meetings, and other committee meetings. Attends the Archdiocesan Business Manager meetings where appropriate for training and development
• Coordinates and prepares parish response to liability and legal concerns, in cooperation with Archdiocesan offices as appropriate. Understands role of canon law
• Works in collaboration with the parish school principal on all financial matters including tuition and fund-raising
• Provides regular financial reports and analysis to staff on a timely basis
• Maintains parish database/census data and distributes performance information to parish staff as needed

• Maintains an accurate filing and record keeping and reporting system for all parish financial matters including preparing general ledger account analysis and correcting journal entries as required to maintain accurate records
• Prepares monthly, quarterly, and year-end reports for parish and the annual report to the Archdiocese
• Administers a cash flow management system with purchasing and payment schedules clearly defined
• Accounts Payables, Receivables, & School Tuition collections
• Prepares monthly bank and investment account reconciliations
• Applies all processes in conjunction with established procedures, principles & regulations of the Archdiocese
• Monitors collection, counting (volunteer money count team), recording, & depositing of parish revenue from all sources
• Ongoing maintenance, marketing program, and growth of On-line Giving electronic offertory use
• Serves as a resource to parish organizations in financial matters, from planning to auditing
• Serves as parish contact with financial institutions and Archdiocese
• Assists in the planning of financial stewardship and long range planning efforts

• Serves as the parish Human Resource manager and is responsible the management of and compliance with all Federal and Colorado laws regarding payroll and benefits, with assistance from the Archdiocese personnel department
• Responsible for (prepares) semimonthly and monthly payrolls, insuring accurate payment of employee salary and wages
• Responsible for roll out, communication and ongoing changes of all benefits programs
• Monitors benefits enrollments and is point person for employee questions regarding payroll and benefits
• Administers and communicate parish salary and benefit policies as directed by the Pastor
• Leads parish performance management process for staff including job descriptions, goal-setting, and performance appraisals
• Leads the sourcing, interviewing, onboarding, and retention processes for hiring and selection of personnel in collaboration with the Pastor
• Responsible for updates training and communication of parish policies and procedures manual

• Bachelor degree or equivalent combination of education and related experience required
• Major in business administration, accounting, finance, organizational effectiveness, or personnel administration preferred
• Familiarity with accounting principles required
• Five to ten years’ experience in business or management preferred
• Demonstrated effective management of people and processes required
• Strong organizational leadership skills along with oral & written communication skills required
• Ability to define problems, collect/analyze data, draw valid conclusions, make recommendations and implement change required
• Computer skills and knowledge of systems needs and administration
• Experience from volunteer efforts on parish committees and events preferred
• A practicing Catholic in good standing with the Catholic Church and an active member of a Roman Catholic Parish required
• Knowledge, understanding & acceptance of the Catholic Church and its mission required

TO APPLY: Send Cover Letter, Resume & Salary Requirements to: [email protected] no later than March 17th, 2013 (0)

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