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Accounting/Finance, FT Employee
St. Genevieve Parish (Flourtown, PA)
ST. GENEVIEVE PARISH
Summary Description: Maintain and oversee the financial and temporal affairs of St. Genevieve Parish so that the pastor may focus on the spiritual needs of our parish. Coordinate with other rectory staff members, school personnel, parish and finance councils, members of various parish affiliated organizations, and the local community while simultaneously communicating with the pastor. Specific areas of responsibility include but are not limited to the following:
Keep accurate financial records via QUICKBOOKS (i.e. accounts payable, financial statements, banking, tuition)
Prepare year-end financial statements and related narrative, for the Archdiocese and a summarized version for parish distribution.
Prepare monthly and quarterly financial statements and coordinate a review of the statements for parish finance committee members as needed.
Monitor and implement controls over parish receipts and disbursements.
Maintain accounts payable to insure timely and accurate payment of vendor invoices which coincides with the parish cash flow.
Process all facets of tuition–invoicing, applying payments, review of account balances, dunning calls/notices, credit issuance and coordination with school personnel for BLOCS and other award programs. Where appropriate establish electronic systems.
Review weekly parish contribution records for reasonableness and identify any significant variances. Prepare monthly collection summary for the first bulletin of each month.
Coordinate our electronic giving program with our contracted partner.
Reconcile all bank and investment accounts monthly.
Prepare annual operating budget.
Submit payroll on a bi-weekly basis and maintain all payroll data (salary, deductions, insurance contributions, voluntary withholdings, etc) and related personnel records.
Reconcile Heritage of Faith-Vision of Hope capital campaign activity from the Archdiocese with parish records.
Record and acknowledge Annual Fund contributions.
Review financial reports and statements prepared by various parish organizations such as Home and School, Social Committees, Golf Outings, and other school groups, prior to their submission to the pastor.
Attend various parish meetings to offer financial assistance and ensure compliance with parish accounting.
Periodically meet with key vendors to discuss contract terms and renewals as well as customer service items.
Prepare gift acknowledgement letters and year-end tax statements for parishioners.
Complete matching gift forms.
Investigate parishioner financial inquires and respond in a timely manner.
Coordinate with the appropriate Archdiocesan office on financial matters.
Maintain a transparent financial picture while maintaining the highest level of confidentiality.
Review the bank statements and cancelled checks of parish organizations prior to releasing them to the organization’s treasurer.
Coordinate fund-raising efforts of the parish organizations to prevent duplication of effort and to ensure their compliance with legal insurance requirements.
Obtain competitive prices and purchase maintenance supplies from vendors offering the best quality items for the most reasonable price.
Review property inspections for significant maintenance and appearance issues.
Oversee repairs and service work with the appropriate providers.
Review competitive bids for non-recurring work.
Conduct an ongoing inspection of parish grounds and buildings to ensure that the property is maintained in a safe and aesthetic manner.
Ensure that all procedures are followed in the connection with repair, renovation, and construction projects conform to the guidelines outlined by the Archdiocese.
Monitor parish’s compliance with Archdiocesan policies regarding real estate, insurance, capital projects, etc.
Supervise selected parish office personnel and the parish maintenance staff
Inspect all completed maintenance and repair projects.
Establishes and maintains evaluation process selected parish office personnel and the parish maintenance staff.
Participates in the hiring and termination policies of the parish in collaboration with the Pastor.
Monitors parish Safe Environment Policy and procedures.
Monitor parish records(excluding spiritual records) including the census records and envelope mailing lists. All sensitive information must be treated in a confidential manner.
Must exhibit have knowledge of current accounting principles and practices.
Must be knowledgeable in QUICKBOOKS
Must exhibit excellent interpersonal and communication skills
Must exhibit good organization skills
Must exhibit good record-keeping skills
Must exhibit the ability to maintain confidentiality
Must exhibit flexibility in a constantly changing environment
B.S. in Business or related college degree or the equivalent
At least 4 years applicable business related experience
Prior supervisory experience and the ability to attend evening meetings (103)
Incoming search terms:
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