Administrative Internship – Saint Paul’s Outreach (West St Paul, MN)

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ADMINISTRATIVE INTERNSHIP
Clerical/Administrative, FT Employee
Saint Paul’s Outreach (West St Paul, MN)

SUMMARY

The Administrative Intern is responsible for various administrative and communications functions within the National Office, including office management, receptionist duties, support for the HR Coordinator / Executive Assistant, website management, and promotion of SPO via social media.

This is a temporary, full-time, non-exempt position. It is funded through personal support raising.

ESSENTIAL FUNCTIONS

Administration

Support for HR Coordinator:
• Communicates with staff and missionaries on behalf of the HR Coordinator
• Assists with Household and Mission Leader recruiting projects, including receiving, recording, and filing application materials
• Assists with hiring, onboarding, and training, including Missionary Staff Training
Time: 20%

Support for Executive Assistant:
• Communicates with staff and missionaries on behalf of the Executive Assistant
• Assists with projects and events of the SPO Board of Directors, including documentation and preparation for quarterly Board meetings
• Assists with tasks for the Executive Director
Time: 15%

General Office and Reception Duties:
• Ensures office environment is clean, presentable, and hospitable
• Maintains office supplies
• Coordinates use of the SPO conference room
• Arranges hospitality for meetings and social events
• Greets and directs visitors
• Directs incoming phone calls (minimal with automated system)
Time: 15%

Communications

Website Management:
• Monitors Mission Center blogs and calendars, ensuring frequent contributions from Mission Centers
• Edits/creates webpages as needed
• Ensures frequent updates to the site, especially the homepage
Time: 15%

Social Media:
• Collaborates with Communications team to execute social media strategy
• Monitors Facebook and Twitter accounts for Mission Centers
Time: 10%

Other:
• Creates compelling mass email communications for donors
• Monitors Mission Center emails to students, ensuring frequent and appropriate use
• Builds event registration pages for Mission Center events
• Engages with all Mission Centers, staying abreast of upcoming events and activities
• Interfaces with Mission Center Communications Liaisons
• Monitors marketing material quantities and reorders as necessary
• Ships marketing materials to Mission Centers
Time: 15%

Personal Support Raising:
• Cultivates and solicits funds for SPO from personal contacts to help SPO fund the position
• Stays in contact with benefactors through various means
Time: 10%

QUALIFICATIONS

Minimum Education Requirements: Bachelor’s degree, preferably in a related field.

Experience Requirements: Significant work or volunteer experience in administration, communications/marketing, or related field. Experience working with Microsoft Office, social media platforms, Adobe Creative Suite, and Apple computers is preferred. Experience maintaining a website is preferred. Prior experience with SPO is preferred.

Additional Skill Requirements: Must demonstrate strong skills in the following areas: written and verbal communication, editing, ability to work independently, self-motivated, ability to prioritize and work on multiple projects simultaneously, time management, detailed-minded, teamwork, problem solving, dependability, and organization. Ability to read, write, and speak English fluently is essential. Enthusiastically supportive of SPO’s Mission and Core Virtues: willing and able to live them out and communicate them effectively to others. Faithfully living out the Catholic faith and the mission of evangelization.

Send resume and cover letter to: [email protected] (148)

Incoming search terms:

  • post office saint paul mn
  • POST OFFICE WEST ST PAUL
  • internship mn
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