Administrative Assistant – Production Coordinator – Carmel Communications (Roswell, GA)

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ADMINISTRATIVE ASSISTANT – PRODUCTION COORDINATOR
Clerical/Administrative, FT Employee
Carmel Communications (Roswell, GA)

This position is responsible for assisting the President in managing the activities of the Atlanta office.

Job Accountabilities:

1. Primary phone coverage (first to answer all incoming calls)
2. Prepare and mail all US/UPS/Fed Ex packages in connection with public relations, media and marketing mailings
3. Sort and distribute incoming mail
4. Oversee all aspects of PR and marketing materials including inventory and maintenance of inventory
5. Oversee all administrative aspects of office including maintaining business certificates, utilities, phone services, internet, office supplies, and scheduling maintenance and janitorial care
6. Assist President and Accounting staff with the processing of payroll, contractor invoices, receipts and other financial items
7. Filing of materials in general files area
8. Assist with bookkeeping/accounting functions as appropriate
9. Assist staff in maintaining contact database
10. Assist staff in developing and instituting methods for quality control and accuracy in maintaining databases and project management worksheets
11. Inventory and track off site storage
12. May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
13. Perform other duties as assigned

Qualifications:
Must have formal training in office procedures and use of office equipment. Must have the ability to communicate accurately and clearly both orally and in writing; pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented can do approach to work. Knowledge of computers; specifically, experience in Microsoft Office is preferable. Must have superior organizational skills and accuracy. Excellent problem solving and people skills also required.

The Administrative Assistant is responsible to the President for all of the duties and responsibilities listed above and for other duties that the President may assign during the duration of the employment. (180)

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